Public workshops are held in September to explain GFTA’s application process. The application deadline for general operating funds is early December for funding in the following fiscal year.
The applicant review is an ongoing, six month process. GFTA staff review applications, make site visits and consult experts in the field, critics and other funders, then present evaluations to the Citizens Advisory Committee appointed by the City Administrator. The volunteer members of the broadly based Citizens Advisory Committee assure public accountability and offer their fiscal, management, and cultural expertise to the grantmaking process. In addition, community meetings are held twice a year, before and after the funding cycle, for applicants to present their organization’s needs, plans, and updates directly to the Advisory Committee.
The Advisory Committee presents its recommendations to the City Administrator prior to notification of groups by letter of the funding decision in June. The successful applicant signs a contract for the period July 1 to June 30, the City’s fiscal year, and new grant recipients are required to attend a workshop in July on how to file reimbursement requests.